This item type is used for products your company buys but does not track.
Note: This item is available in QuickBooks Desktop and QuickBooks Online.
To add this as an item, you will need to add a new item within the Items app, and choose Non-Inventory Part. If you do not see the Items app, you will need to get access permission for this app from your administrator. The Items app is found in the Accounting Lists Pack.
QuickBooks Desktop - Non-Inventory Part
When you select Non-Inventory Part, you will be taken to the New / Edit Non-Inventory Part screen with the following fields.
Name / Number*: Identify the product by name or by number.
Subitem of: A non-inventory part may be considered a subitem of an existing item already in your QuickBooks account (for example, it may be used in the construction of an assembled inventory item). Use this drop down list to associate it with an existing item.
Manufacturer's Part Number: The part number assigned to this part by the manufacturer.
Unit of Measure (U/M): Specify how your parts are measured (for example, in units, sets, etc.) These options come from QuickBooks.
Income Account*: The income account for this item.
Active Non-Inventory Item: Click on this option to ensure this item appears in the "Active" filter view in the Items list.
Sale
Sales Description: Include a description of what item has been sold.
Sales Price: The amount your company charges for this item, in dollars.
Tax Code: Choose whether or not this sale is tax-applicable.
Purchase
Used in assemblies/purchased for specific jobs checkbox: Click this option if the item in question is used to assemble other items, or if it is purchased specifically to be used in conjunction with a particular Job (for example, a cleaning spray might be purchased to be used in a Cleaning Service job).
Purchase Description: Include a description of what item was purchased.
Cost: The price of the item purchased in dollars.
Preferred Vendor: The vendor from whom you most commonly purchase this item. The list is populated from your QuickBooks account.
Expense Account: This account drop down list, populated from QuickBooks, allows you to choose which account will be associated with the customer payment.
Save & New: Saves the new or edited item and clears the fields above.
Save & Back: Saves the new or edited item.
QuickBooks Online - Non-Inventory Part
When you select Non-Inventory Part, you will be taken to the New / Edit Non-Inventory Part screen with the following fields.
Name / Number*: Identify the product by name or by number.
Category: The category for the non-inventory item.
Income Account*: The income account for this item.
Active Non-Inventory Item: Click on this option to ensure this item appears in the "Active" filter view in the Items list.
Sale
Used On Sales Transactions: Check to show the below sales fields, and enable this item to show on Sales transactions.
Sales Description: Include a description of what item has been sold.
Sales Price: The amount your company charges for this item, in dollars.
Tax Code: Choose whether or not this sale is tax-applicable.
Purchase
Used On Purchase Transacionts: Check to show the below purchase fields, and enable for purchase transactions.
Purchase Description: Include a description of what item was purchased.
Cost: The price of the item purchased in dollars.
Purchase Tax Code: The tax for the purchase.
Expense Account: This account drop down list, populated from QuickBooks, allows you to choose which account will be associated wit this.
Save & New: Saves the new or edited item and clears the fields above.
Save & Back: Saves the new or edited item.