An Invoice can be created in Method using the Invoices App. This article will explain the different parts of the Invoices screen.
Note: There are differences in creating an invoice depending on whether you sync with QuickBooks Desktop or QuickBooks Online. If you are using QuickBooks Online, please see our article Create an Invoice for QuickBooks Online Accounts.
In addition, you can also convert a sales order to an invoice, and an estimate to an invoice.
NOTE: Invoices are saved as soon as you create an invoice and select a customer for that invoice, even without hitting the save button.
Invoice Details
Click ⊕ New on your Invoices App, or click ⊕ New Invoice from your Invoice List.
This opens your New Invoice screen. Choose a customer or lead to associate with this invoice.
The top will show the total, the customer, and on the right, the open and closed activities related to this invoice. Because this is a brand new invoice, there won't be any activities related to it yet.
When you select a customer, the billing and shipping addresses for that customer will populate for the invoice. If you have multiple shipping addresses for your customer. you will have the option to choose a different ship address.
Except for Customer, Date, and Account, the following fields are optional:
Date* and Due | Today's date appears in the Date and Due fields (these can be changed manually). |
Account | Choose the account a payment is applied to. By default, this is set to Accounts Receivable. |
Invoice # | Created if the field is left blank, and is assigned sequentially (if the last invoice was #15, this will be #16). |
Terms | Assign terms to this invoice, which are synced from QuickBooks. |
P.O. Number | Include a purchase order number if applicable. |
Ship method |
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Currency | Visible if Multicurrency is enabled. This cannot be changed. |
Sales rep | Assign a sales rep. |
Tags | Assign tags to this invoice. |
Opportunity | The opportunity this invoice is linked to. |
Class (not shown) | Classes are used to sort your transactions. |
| Prevents the invoice from syncing to QuickBooks until a user unchecks this option and saves. If the Customer is a Lead, then the lead will automatically convert on save. |
| Flags invoice in QuickBooks as "to be emailed". Group and email multiple invoices in QuickBooks. |
| Flags invoice in QuickBooks as "to be printed". Group and print multiple invoices in QuickBooks. |
| Flags the invoice in QuickBooks as "pending"; do not send this invoice to the customer yet. |
Wait for approval before syncing
Invoice Line Items
Line items are added to the Invoices using the Line Items grid. Items available are taken from the Items App which is synced with your QuickBooks account. By clicking on a row, each column (other than the Amount) can be edited to fill in details for each line item.
To add QuickBooks items to this invoice, add them directly in the grid. To add more lines, select the Add Lines button.
If you are viewing on mobile, adding new items is done via a separate screen.
Note: Line items are not saved until you save the whole invoice. If you updated the line items and log out of your session, they will not be saved in the invoice.
Invoices Total
Below the item lines grid, you will find the total as well as a few more fields to fill in. The Balance Due only updates when the invoice is saved.
Memo (Internal) | An internal note for yourself and other Method Users with access to this transaction. The memo is not visible to the customer. |
Customer Message | Message to appear on your invoice for the customer to see (e.g. "looking forward to your business"). This dropdown is only managed within QuickBooks desktop. To change the message, find Customer Message List in QuickBooks. |
Attachments | Add a file to this transaction. Attachments do not sync to QuickBooks. |
Taxes | The Sales Tax synced from QuickBooks. |
Customer Tax Code | The tax code assigned to the customer. |
Reorder Enabled | Indicates whether or not reorders are enabled for this invoice. For more information, please see Reorder previously purchased items. |
Invoice Buttons
With the buttons, clicking the down arrow (
) will show you more options:
More Actions ( |
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Clear / New | Clear the form and create a new invoice. |
Delete | Delete the invoice This cannot be undone. |
Duplicate | Copy the invoice. |
Creates a pdf file of the invoice which you can print. Pop-ups must be enabled for Method, else the document will be blocked and nothing will happen when you click this button. The pdf is created using a template chosen within the app preferences. The PDF link created will expire within 5 to 10 minutes. You should not reference the link in any permanent document. | |
Create Purchase Order | Generate a Purchase Order from this invoice. Only available if user has access to the Purchase Order app. For more information, see Convert Sales Transactions to Purchase Orders. |
Receive payment | This will take you to the Payments App with the current invoice selected to be paid. From there, you can process the payment for the invoice. You will need to have access to the Payments App in order to see this button. |
Send ( |
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Email the customer a link to their portal where they will be able to view their transactions online. You will get a preview and the option to make edits before sending it out. | |
SMS | Send an SMS to customer with a link to their portal where they will be able to view their transactions online. You will get a preview and the option to make edits before sending it out. Only shows if SMS is enabled in your account. |
Save ( |
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Save & New | Save the invoice and clear the form to enter in a new invoice. |
Save & Back | Save the invoice and go to the previous screen. |